I did some research on this matter a while ago, there is a tremendous amount of symbolism in the lighting of candles. It's a beautiful tradition and subject matter.
Fr. Deacon Lance is correct about the importance of the candles and about the fans, some often have images of angles, six winged etc. It is traditional for the candles to come first. I would not be to hard on the sub-deacon now or in the future when you communicate any information to him.
Thomas you wrote "When It came time for the Altar Boys to go out for the Gospel Reading he had them take the Fans instead of the Lamps/Candles."
I don't know the hearts of the two Acolytes or the Sub-Deacon but here is a writng from the Orthodox Fathers.
Abba Lot went to see Abba Joseph and said to him, 'Abba, as far as I can I say my little office, I fast a little, I pray and meditate, I live in peace and as far as I can, I purify my thought. What else can I do? Then the old man stood up and stretched his hands toward heaven. His fingers became like ten lamps of fire and he said to him, 'If you will, you can become all flame.'
Here is some information from the following link: http://www.orthodoxworld.ru/english/hram/6/
The Fathers of the Church also witnessed to the spiritual significance of candles. In the 2nd Century, Tertullian wrote: "We never hold a service without candles, yet we use them not just to dispel night's gloom - we also hold our services in daylight - but in order to represent by this Christ, the Uncreated Light, without Whom we would in broad daylight wander as if lost in darkness". The Blessed Jerome wrote in the 4th Century that "In all the Eastern Churches, candles are lit even in the daytime when one is to read the Gospels, in truth not to dispel the darkness, but as a sign of joy...in order under that factual light to feel that Light of which we read in the Psalms (119:105): Thy word is a lamp to my feet, and a light to my path".
St. Sophronius, Patriarch of Jerusalem, wrote in the 7th Century: "Lampadas and candles represent the Eternal Light, and also the light which shines from the righteous". The Holy Fathers of the 7th Ecumenical Council decreed that in the Orthodox Church, the holy Icons and relics, the Cross of Christ, and the Holy gospel were to be honored by censing and the lighting of candles; and the Blessed Simeon of Thessalonica (15th Century) wrote that "candles are also lit before the Icons of the Saints, for the sake of their good deeds that shine in this world".
Metropolitan Vitaly wrote this a while ago.
"Candles appeared in all Orthodox churches in the first centuries of our era. Eusebius of Caesaria records that during the paschal vigil such a quantity of candles were lit by the faithful that the night itself became as day. There were wax candles the sizes of which made them look like actual pillars. In answer to the accusations of the schismatic Vigilantius, who berated the Orthodox for lighting candles in their churches during daylight also, St. Jerome (342-420) says "in all Eastern churches candles are lit during the reading of the Gospel not only so as to shed light and dispel the gloom but also to proclaim one's joy."
Over the centuries, the Orthodox candle has burnt gently and humbly and is now, as it was then, imbued with profound meaning, inalienable from our Orthodox divine services and Orthodox piety. Apart from the fact that the small sacrifice, the mite given by each Christian for the candle he lights, benefits the Church in real terms, by lighting a candle, each Christian enters into closer contact with the church and the service, participating in it more actively and invisibly warming his soul by the visible light of the candle. We must understand that man's immortal soul dwells in man's mortal body.
The immortal soul cannot be indifferent to pious deeds committed by the body which is its home. AS the body bows, so does the soul bow with it and grows obedient. We are human; we need to see, to feel, to smell and to hear. And in the church, candles burn with the divine light; the ringing of bells sanctifies the air; incense reminds us of the fragrance of prayers; and from each icon the Saviour Himself, the Mother of God and all the saints mysteriously look at us and we look at Their holy images as two worlds come face to face: the dwellers of the Kingdom of God and we, the sinners.
Pious Orthodox people will preserve throughout the year the candles they light during the readings of the Passion Gospels on Holy Thursday. They make a sign of the cross with these candles over the doors to their homes. They light them during difficult moments of their lives. On Easter night, the candles bor., by the faithful transform their faces into living icons on which plays the light of God's grace ...
But the candle has yet another profound meaning. The burning candle represents the entire life of the faithful, from birth to death. It stands for the inner flame of love for and devotion to God. A Christian should burn like a candle before God, and his whole being should gradually be consumed by this divine flame thus marking the end of his earthly life."